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Office Assistant

Sofia, Bulgaria

About Mobile Wave Solutions

Mobile Wave Solutions is a fast-growing software development company in the IT sector with offices in Sofia and London. Founded in 2014, the company is successfully expanding and currently, its team consists of more than 130 professionals with rich technical expertise. Mobile Wave Solutions works with its customers to deliver on all aspects of the software development lifecycle - from project management and business analysis to development, testing (QA) and support.

Job Description

We are looking for a reliable and pro-active Office Assistant, with great attention to detail who will ensure the smooth and efficient running of the office with regard to facilities and health & Safety. As an office assistant you will have the responsibility for supervising the cleaning and maintenance providers. You will also provide ad-hoc  administrative support to colleagues such as arranging travel, expense reporting, events bookings and assisting with scheduling of meetings etc. 

If you want to join an IT fast-paced company and make a direct impact, advancing your career and skills, we’d love to hear from you!

Duties and Responsibilities

Office and Administration:

Reporting to management and performing administrative duties such as: 

  • Answering telephone calls and welcoming and assisting visitors;
  • Copying, scanning, and filing documents;
  • Monitoring office supplies and ordering replacements;
  • Assisting the management in daily activities.
  • Performing other administrative tasks, if required.

Organization duties such as: 

  • Booking flights and hotels for employee's and visitors business trips; 
  • Arranging catering for meetings and events; 
  • Scheduling and confirming appointments, meetings, and events;
  • Responsible for supervising the cleaning and maintenance providers.

Qualifications, Skills, and Experience

  • + 1 year experience as an Office Assistant/ Front office assistant or similar;
  • Bachelor’s degree in Business Administration or relevant is an advantage;
  • Very good command of written English and excellent communication skills in both English and Bulgarian is a must;
  • Knowledge of PC applications, incl. MS Office (PowerPoint, Excel, Word);
  • Attention to detail, organizational skills, and ability to prioritize;
  • Driving license – B is an advantage


Our Benefits

  • We provide free parking spots or Free Public Transport Card  
  • Fresh fruit, snacks, and beverages at the office
  • Health Insurance - Additional private health insurance, including dental care and homeopathy 
  • Family Insurance - Add insurance to a family member
  • Holidays - Enjoy extra 5 days after your 1st and 3rd year
  • Personal Development Plan 
  • Multisport Card - Fully covered sports pass

*All applications will be treated with strict confidentiality. Only short-listed candidates will be contacted.

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Privacy Information

Our Benefits

  • Remote Office

    Option to work remotely whenever you need to
  • Parking Space

    We provide free parking spots
  • Fun Office Space

    We offer a game zone and a relaxation area
  • Health Insurance

    Additional health and dental care plan
  • Holidays

    Enjoy extra 5 days after your 1st and 3rd year
  • Personal Development

    Company-sponsored training to further develop your skills
  • Employee Referral Programme

    Receive a competitive bonus for referring a friend
  • Social Events

    We love to celebrate our success together
  • Family Insurance

    Add insurance to a family member
  • Multisport Card

    Fully covered sports pass